Guidelines for Student Assistants

These are the expectations we have for student assistants:

In General

Respond to E-Mails within 48 hours on working days.
For meetings with your supervisor(s), make appointments in advance via E-Mail. If you come without an appointment, you cannot expect from your supervisor(s) that they will be in the office, and have time for you.
If you cannot keep an appointment, cancel it in advance via E-Mail, and provide an explanation for cancellation.
If you are absent for a longer period of time (e.g. taking a vacation, writing exams), also report this to your supervisor(s), with at least 14 days of advance notice.
Provide progress reports to your supervisors, at least every 14 days.
Take part in Code Reviews, when prompted by your supervisors.
- Taking part in code reviews counts as working hours.
- If you cannot take part in a review, you also need to cancel the appointment in advance.
If time permits, you can also take part in our institute and proposal seminars.
Follow our guidelines for writing reports, quality assurance, using Eclipse tooling, and using Version Control Systems.
- Not all guidelines may apply to you, depending on the project you work on (Palladio, Vitruvius, JPlag, ArDoCo...)
- Your supervisor(s) may provide additional guidelines.
Report any changes to your contact information (mobile number, contract address etc.) immediately to the secretaries' office.
Take care with any items (books etc.) you lend from SDQ, and return them as soon as you do not need them anymore.

By the German Minimum Wage Law, you need to document your working hours.
- Use the template by PSE (in German; if required, ask your supervisors for an explanation)
- Hand in the filled out form monthly in the secretaries' office.
- In agreement with your supervisor(s), you can work less or more hours in a month. However, you may not collect more overtime or undertime than half your monthly working hours.